Registration.

Early registration will open December, 2017.
Please mark that in your diary, we hope to see you the Gothenburg in May!

STUDENT FULL*

Until March 31
TBA € excl.vat

From March 31 & Onsite 
TBA € excl.vat

STANDARD FULL

Until March 31
TBA € excl.vat

From March 31 & Onsite 
TBA € excl.vat

1-DAY**

Until March 31
TBA € excl.vat

From March 31 & Onsite 
TBA € excl.vat

*  As proof of student status, students will be required to provide a student identification number and the email address of their supervisor during the registration process. A matching student ID card must also be shown upon arrival at the conference.  

** 1-DAY ticket for Tuesday May 15 can be purchased with or without the Conference Evening Banquet Until March 31 this booking costs TBA € and after March 31 & on site, this booking costs TBA €

*** Accompanying persons only. Includes:  1 full entry to all social events, coffee breaks and lunches, as well as the Olympic Museum visit and banquet Wed. May 10. No access to technical sessions.

Exhibition TBA € (includes participation for 2 persons in all conference activities)

Registration fees

The registration fee includes: attendance to all sessions, conference material, lunches and refreshments in the breaks during the conference days.

Social Events

TBA.
Read more about the social events here.

Hotel booking

A number of hotel rooms in different price categories have been pre-booked in Gothenburg for the event. Read more about the hotels here.

Book your room via the online booking service when you register for the conference.

Invitation Letter

Please visit the link below to get access to the ENC 2018 Letter of Invitation for help with visas.

Cancellation of registration and social events

Cancellation until March 1 2018 50 % – samma datum för no refund

Until March 1, 2018, cancellation is possible and you will be refunded 50% of the conference fee. We regret that no refunds can be made for cancellations received after March 1, 2018. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: enc2018@meetx.se

Cancellation of hotel

  • When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled.
  • From 8 to 4 weeks before arrival – 50% of the total cost of the reservation will be charged.
  • From 4 to 2 weeks before arrival – 75% of the total cost of the reservation will be charged.
  • We regret that no cancellation within 2 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as a cancellation. Changes and/or cancellations have to be made directly in written form to Sweden MEETX and not to the hotel. It is possible to transfer your booking to another person.

VAT on fees 

The registration fees are stated in SEK excluding 25% Swedish VAT. Please note, in accordance with Swedish Value Added Tax (VAT) requirements, any company or organization from a country outside Sweden with a registered VAT number (or equivalent tax registration number for companies outside of the EU) is NOT required to pay Swedish VAT for registration fee attending the IST conference in Sweden. Delegates from Sweden are required to pay VAT.

Outside the conference fee, all delegates are required to pay VAT on social events (25%) and hotel (12%).

Important information

Please observe that the stated VAT number needs to be correct when registering for the conference. If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.

For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.

Please have your VAT/tax registration number ready before you start the registration process.

Method of payment

All payments should be made in Swedish Crowns (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.